06
AI Accounts Clerk
Reads supplier invoices and receipts, enters them and prepares your e-invoicing data.
What the AI Accounts Clerk does
Every UAE business that sells to other businesses must pick an accredited e-invoicing provider by 31 March 2027 and go live on 1 July 2027 (large companies earlier). The AI Accounts Clerk gets your paperwork ready for that and keeps it right afterwards. It reads supplier invoices and receipts arriving by email and WhatsApp, enters them into your accounting system, matches them to orders, flags what does not add up, chases missing documents and keeps your customer data complete for e-invoicing.
- 01
Reads every document
Reads invoices, receipts and credit notes from email and WhatsApp, in Arabic and English, including photos and scans.
- 02
Enters them for you
Creates the bill or expense in your accounting system with supplier, TRN, amounts, VAT and dates.
- 03
Matches and checks
Matches invoices to purchase orders and deliveries and flags differences in price, quantity or VAT.
- 04
Chases what is missing
Asks suppliers and staff for missing invoices, receipts and details, politely and on schedule.
- 05
Prepares for e-invoicing
Checks that customer and supplier records carry the data e-invoicing needs and lists what to fix before your go-live.
A missing receipt, on WhatsApp to a staff member
Languages: Arabic and English documents.
- AI agentHi Mariam, I'm the finance team's AI assistant. The card payment of AED 640 to Office Hub on 12 March has no receipt yet. Could you send a photo of it here?
- Staff[photo]
- AI agentThank you. Entered as office supplies, VAT AED 30.48. All done.
An illustration of how the agent talks, with invented names and details. Agents answer in Arabic or English, matching the customer.
What it connects to
What it never does alone
Every rule is set in your dashboard.
Never pays a bill: payments are approved by people.
Never changes a posted entry: corrections go to your accountant.
Flags, never guesses, when a document is unclear.
Against entering it by hand
In the UAE an employer pays about 1.15 to 1.35 times the salary once leave, gratuity (21 days of basic pay a year for the first five years) and insurance are counted, plus a visa that costs about AED 3,000–7,000 in the first year.
- 01
Entering 1,500 documents at about three minutes each is about 75 hours a month.
- 02
The AI Accounts Clerk starts from AED 25,000, built once, with running costs paid to the providers. It enters them as they arrive, with the checks done.
The price
25,000
Base build, once, plus 5% VAT.
- From the check-up to live
- 14 days
- Arabic and English, matching the customer
- Two languages
- The agent, its dashboard, your data
- Yours
For the AI Accounts Clerk, built once in your own accounts and handed over.
- Email and WhatsApp inboxes for documents
- One accounting system
- Your approval rules and e-invoicing data checks
- One AI agent for one role, in Arabic and English
- Up to two channels, for example WhatsApp and a phone line
- One system connected, for example your calendar or your CRM
- The full backend and its dashboard, in your own accounts: every conversation, the approvals inbox, results, users and roles, exports
- Testing on more than 100 real questions in Arabic and English, then three days of shadow mode
- Handover: admin access, documentation and a training session for your team
- Everything in your company's name; we keep no copy of your data
Chosen in the check-up and priced before anything starts.
- Update in plain words
- Purchase-order matching
- More companies
Optional. Monthly, or yearly with two months free; stop at any time and the agent keeps working.
- A monthly report: what the agent did, what it could not answer and what changed
- Updates to the newest proven model
- Setup and version updates: the platform, the connections and their dependencies kept current
Paid by you straight to the providers, billed to your own accounts and estimated in your proposal.
- Model usage for reading documents
- WhatsApp messages to suppliers and staff
- The agent, its backend and dashboard, its configuration and your data. It runs in your accounts; stop maintenance at any time and it keeps working.
What we need from you
- 01
Access to your accounting system
- 02
The inboxes where documents arrive
- 03
Your approval rules and chart of accounts
Live in 14 days
- Day 1
Check-up and intake
The check-up is done and the proposal signed. You fill in one intake form: services, prices, hours, policies, the questions customers ask, and who takes handovers.
- Days 2–5
Knowledge and connections
We build the agent's knowledge from your material, connect your calendar, CRM, store or accounts, and set up the model account, the WhatsApp number and the UAE phone line, all in your company's name.
- Days 6–9
Build and test
We build the agent and test it on more than 100 real questions in Arabic and English, including Gulf dialects and mixed Arabic and English, until it answers them right.
- Days 10–12
Shadow mode
The agent drafts every reply and a person approves it in your dashboard. Anything it gets wrong is fixed before it answers alone.
- Days 13–14
Live and handed over
The agent answers alone, with your handover rules on. You get admin access, documentation and a training session. With maintenance, a monthly report.
What you see in your dashboard
Documents entered and average time to enter
Differences flagged
Records ready for e-invoicing
Industries
Works well with
AI Accounts Clerk: questions
Find out which agents to hire first.
A free 45-minute check-up of how your business answers, books, sells, serves and collects, and a written roster within 24 hours: which AI agents to hire, in what order, and what they cost against hiring.
